Administrative Assistant, Office of Vocations

General Description

The Administrative Assistant handles all day-to-day operations, including clerical/administrative and budget tasks, and assists in the coordination of all programs for the Vocations Office.


  • Practicing Catholic with demonstrated fidelity to the teaching of the Catholic Magisterium, attested to by letter of recommendation from Pastor.
  • Respect and love for the Catholic Priesthood, a positive individual with a vision for ministry.
  • Understanding of and commitment to maintaining confidentiality.
  • Commitment to always representing the Catholic Church and the Archdiocese of Newark in a professional manner with awareness of and sensitivity to the cultural diversity of staff, volunteers, and applicants.
  • Strong administrative efficiency, detail-oriented, time management and project management skills
  • Ability to organize logistics for programs and events from concept to conclusion.
  • Strong and dynamic interpersonal skills.
  • Ability to be a self-starter, openness to taking direction.
  • Excellent written and verbal communication skills, with strong command of the English language, grammar, and professional tone.
  • Significant demonstrated proficiency in technology and platforms including but not exclusive to Google Suite, Microsoft Office, Asana, Teams, Canva, MailChimp, Wix, and Zoom.

Education and/or Experience


  • Associate degree or in lieu of an associate degree, certificate from secretarial or business school or the equivalent of 5 plus years office experience.
  • Strong understanding and witness of the Catholic faith.
  • Preferred:
  • Bachelor’s Degree
  • Bookkeeping experience
  • Experience working in a Church/Ministry setting.
  • Bilingual English/Spanish.

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